§ 2-1469. Vendor relations database.

(a)

The office of contract compliance shall maintain a vendor relations database in electronic form, which is accessible to appropriate officials in all city departments.

(b)

All city departments are directed to maintain information, in an electronic form, on the performance of vendors on city contracts and to transmit this information periodically, but in all instances no later than every six months plus one month after the end of each eligible project, to the director of the office of contract compliance.

(c)

The vendor relations database shall include all vendor performance information generated during the process of administering city contracts by all city departments, including:

(1)

Vendor performance evaluations;

(2)

Determinations of unsatisfactory vendor performance on city contracts;

(3)

Communications to the vendor regarding unsatisfactory vendor performance on city contracts;

(4)

Results of formal city investigations into reports of unethical or illegal behavior by vendors by the department of law;

(5)

Findings from the investigation of allegations of discrimination by the office of contract compliance;

(6)

Copies of all change order requests by the vendor from the department of finance;

(7)

Reports of federal wage and hour violations from the office of grants management;

(8)

Information on insurance lapses during the performance of city contracts from the department of finance;

(9)

Information on previous debarments or suspensions from city or other governmental projects; and

(10)

Any other information which could be significant in assisting the chief procurement officer in making a determination of contractor responsibility.

(d)

The director of the office of contract compliance shall notify the chief procurement officer when s/he enters into the vendor relations file negative information that could lead to a determination by the chief procurement officer that a vendor is non-responsible.

(Ord. No. 2009-78(09-O-1876), § 12, 12-15-09)