§ 2-1785. Duties of department heads.

Under this article, it shall be the duty of each department head to:

(1)

Cause to be made and preserved records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures and essential transactions of the office so designed to furnish the information necessary to protect the legal and financial rights of the city government and of persons directly affected by the office's activities;

(2)

Cooperate fully with the records management officer in complying with this article and the provisions of the Georgia Records Act (O.C.G.A. § 50-18-90 et seq.);

(3)

Implement records management procedures and regulations issued by the records management officer, the state records committee and the department of archives and history;

(4)

Submit to the records management officer, in accordance with the rules and regulations of the administrative committee, a recommended disposition standard for each records series in the department head's custody; and

(5)

Establish necessary safeguards against removal or loss of records and such further safeguards as may be required by regulation of the administrative committee. Such safeguards shall include notification to all officials and personnel that:

a.

City records are public property and as such shall constitute a record of public acts;

b.

Such records shall not be placed in the custody of private or semipublic institutions unless authorized by the city council or turned over to private individuals; and

c.

No records in the custody of a city officer are to be destroyed or otherwise alienated except in accordance with this article and the Georgia Records Act (O.C.G.A. § 50-18-90 et seq.).

(Code 1977, § 5-4005)