§ 2-1784. Duties of administrative committee.

Under this article, the duties of the administrative committee shall consist of the following:

(1)

Adopt and utilize rules and regulations set forth in the State Records Act as the basis of establishing a records management program;

(2)

Develop and issue procedures, rules and regulations, not inconsistent with the purpose of this article, and, with the guidance of the state records committee and the department of archives and history, establish standards for economical and efficient management relating to the creation, utilization, maintenance, retention, preservation and disposition of records, filing and copying equipment, supplies, microfilming of records and vital records program;

(3)

Meet from time to time at the call of the commissioner, department of enterprise assets management;

(4)

Receive communications from department heads concerning any proposed changes in the rules and regulations to be promulgated;

(5)

Review the activities of the records management officer; and

(6)

Recommend fees for copying records requested by the public. Such fees may include the following:

a.

Copies per page or portion thereof.

b.

Certification.

c.

Zoning ordinance.

d.

Zoning maps.

e.

Housing code.

f.

Transcripts of tapes or portion of tapes of city council meetings.

Any fees so collected by the municipal clerk or city departments shall be paid into the general fund through the medium of miscellaneous receipt. Whenever such rates are recommended by the administrative committee, they shall be subject to review and approval by the committee on the executive.

(Code 1977, § 5-4004; Ord. No. 2007-56(07-O-1899), § 11, 9-24-07; Ord. No. 2018-36(18-O-1479), § 7, 8-29-18 )

Cross reference

Boards, councils, commissions and authorities, § 2-1851 et seq.