§ 2-1704. Duties and responsibilities of director.

In addition to any other authority and responsibilities, the director shall:

(1)

Develop and periodically review city-wide priorities, goals and objectives relating to management of the city motorized equipment fleet.

(2)

Prepare motorized equipment specifications and evaluate bids for the acquisition of motorized equipment and automotive supplies in response to departmental requisitions.

(3)

Develop and apply standards and formulas for evaluation of the need to acquire replacement of motorized equipment.

(4)

Develop standards and procedures for the retirement of equipment and for the preparation of such equipment for disposal.

(5)

Develop and apply equipment operator certification standards, procedures, rules and instruction methods governing the safe operation and utilization of motorized equipment.

(6)

Provide effective and efficient maintenance and cost control of motorized equipment, parts inventory, tools, materials, fuel, work methods and all real and personal property acquired and utilized for motorized equipment fleet management.

(7)

Develop for application by city departments and the office of fleet services, as appropriate, standards and procedures for the effective and efficient operation, maintenance and repair of motorized equipment.

(8)

Remain informed of current developments in the field of motorized equipment fleet management and secure for the city benefits of improved motorized equipment fleet management products and procedures.

(9)

Cooperate with the department of finance to secure for the city maximum efficiency in budget execution and administration.

(10)

Maintain an inventory of all city automotive equipment at all times and periodically reconcile the inventory to the fixed assets inventory maintained by the chief financial officer in concert with the department of finance and maintain records as to identifying numbers, departmental assignments, work location, usage and utilization of each vehicle. The assignments of vehicles to departments and to central pools maintained by the office of fleet services shall be reported to the mayor and chief operating officer and committee on finance of the council quarterly.

(11)

Prescribe and maintain such forms as shall be reasonable and necessary to accomplish the purposes of this article.

(12)

Assist in identifying equipment surplus to the needs of individual departments, in consultation with affected departments, and establish and maintain control over such surplus equipment; carry out transfers of such equipment to other departments or to the loan pool, upon the concurrence of the department of finance, or execute surplus forms to dispose of such equipment at the earliest auction of surplus city property.

(13)

In conjunction with the department of finance, establish a user charge back system and mechanism to apportion the costs of the office of fleet services to those departments and agencies which are served by the office of fleet services, with billings to be rendered monthly.

(14)

Maintain and operate a computerized equipment management information system for the motorized fleet under the control of the office of fleet services, and establish policies and procedures for the operation of the management information system.

(15)

The director shall take delivery of all new motorized equipment purchased by the city and shall not release such equipment to the ordering department until any equipment replaced by such new equipment has been turned in to the director by the ordering department. Such replaced equipment shall in each case be placed on the surplus lot and disposed of at the next auction of surplus city property, except that the director may, upon the concurrence of the department of finance, transfer such vehicles to the fleets of other departments or to the loan pool.

(Code 1977, § 5-4014; Ord. No. 2007-56(07-O-1899), § 12, 9-24-07)