Application.
This section shall apply to all departments, bureaus, agencies and offices of the
city. Notwithstanding any other provision of this chapter, no city official, employee
or appointee shall incur any liability on behalf of the city under contracts of any
kind, including but not limited to purchase orders, unless sufficient funds have been
encumbered or otherwise made available for such liability.
(b)
Verification of funds availability and encumbrances for contracts.
The chief procurement officer and the chief financial officer shall encumber funds
for department, bureau, agency or office contracts, at the appropriate fund, account
and center level, with an established dollar amount which is within the approved line
item budget for such department, bureau, agency or offices, unless funds are otherwise
made available. Each department, bureau, agency and office head shall be responsible
for maintaining appropriate internal expenditure and order controls to ensure that
the authorized contract amounts and appropriations are not exceeded. No encumbrances
shall be made if funds are not available for such purposes, unless the chief financial
officer deems the expenditure critical and identifies supplemental appropriations.
(Ord. No. 2009-78(09-O-1876), § 4, 12-15-09)
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