§ 2-1191. Sole source procurement.

(a)

Under this article, a contract or purchase order for a supply service, construction item or professional or consultant service may be awarded without competition when the chief procurement officer determines in writing, after conducting a good-faith due diligence review of reasonable available sources, that are in the city's best interest, there is only one source for the required supply, service, construction item or professional or consultant service. The due diligence review shall include, but not be limited to, research of available sources and contact with professional and trade associations related to the required supply, service, construction item or professional or consultant service. The determination in writing shall also state the sources reviewed.

(b)

The chief procurement officer shall conduct negotiations as to the terms of the sole source procurement. A record of sole source procurements shall be maintained that lists each contractor's name, the name and type of each contract, the item(s) procured under each contract and the identification number of each contract file.

(c)

Under this article, a contract or purchase order for a supply service, construction item or professional or consultant service may be awarded without competition when the chief procurement officer determines in writing, after conducting a good-faith due diligence review of reasonable available sources, that are in the city's best interest, there is only one source for the required supply, service, construction item or professional or consultant service. The due diligence review shall include, but not be limited to, research of available sources and contact with professional and trade associations related to the required supply, service, construction item or professional or consultant service. The determination in writing shall also state the sources reviewed. Nothing in this section shall eliminate the chief procurement officer's obligation to present the recommendation of award of any contract procured under this section to city council for approval, prior to execution of the contract, when the value of the contract exceeds $100,000.00.

(Ord. No. 2009-78(09-O-1876), § 4, 12-15-09; Ord. No. 2019-06(18-O-1781), § 1, 1-16-19 )