§ 114-76. Definitions.  


Latest version.
  • The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:

    Administrative leave means a paid leave of absence pending an investigation authorized by the appointing authority with concurrence of the commissioner of human resources.

    Annual increase means a yearly progression from the minimum toward the maximum of the salary range and may be awarded subject to availability of funds and employee performance at a level of effective or better. The value of such annual increase shall be approved by the council every fiscal year.

    Appointing authority means the officer, commission, board or body having the power of appointment, employment or election to or removal from subordinate positions in any office, department, commission, board or institution; or any person or group of persons having the power by virtue of the constitution, statute or lawfully delegated authority to make appointments or employment to the positions in the city employment service. For the purpose of taking any disciplinary action or of filing any charges against any person in the classified service, the designation "appointing authority" includes any acting department head or other person designated by the proper authority to be in charge of any department in the absence, for any cause, of the regular appointing authority or department head.

    Appointing rule means the selection for employment of an individual from a referral list certified to the appointing authority by the commissioner of human resources.

    Board means the civil service board of the city.

    Bonus means a supplemental or additional amount of money added to an employee's pay for exceptional performance related to set guidelines resulting in a greater benefit to taxpayers.

    Certify, certification means the act of the commissioner of human resources in supplying an appointing authority with the names of applicants who are eligible for appointment to the class and position for which certification is requested in the classified service.

    Classification (Class) means:

    (1)

    A position or group of positions which have similar duties and responsibilities, require similar qualifications, can be designated by a single title indicative of the kind and nature of work and for which the same schedule of pay can be applied with equity; or

    (2)

    A group of positions sufficiently similar as to duties performed; scope of discretion and responsibility; minimum requirements of training, experience or skill; and such other characteristics that the same title and the same range of compensation may be applied to each position in the group.

    Classification (class) specification means a written document, which generally describes a class and includes a general statement of duties, competencies, knowledge, skills, and abilities, as well as the qualifications and guidelines for entrance into the kind of work described.

    Classification (class) title means the official title used for all personnel and payroll processes. Working titles may be used for other purposes.

    Classified position means a position in the classified service.

    Classified service/unclassified service means position in the civil service as provided for in the Civil Service Code, Section 114-84.

    Commissioner means the commissioner of human resources.

    Continuous service means employment in the civil service which is uninterrupted. Time lost due to leaves of absence without pay, suspension or layoff shall not be considered as continuous service, except as provided in this article. Time lost under authorized paid leaves of absence shall be considered as continuous service.

    Demotion means a change of employment to a position in a class which has a lower maximum salary limit than the class from which the assignment was made.

    Eligible means a person who meets requirements for a position and whose name is on an employment eligible list.

    Eligible list means a certified list of the names of persons with respect to classes of employment for which such persons have competed and are qualified to be appointed.

    Employee means any person holding a position or employment with the city.

    Examinations means methods used to determine eligibility of applicants for employment. Examinations may include, but shall not be limited to, job-related written, oral, physical or performance tests; rating of training and experience; or any combination of these.

    Filled out-of-class means an employee assigned to a classification title and job code different from the classification title and job code of the authorized position. An incumbent may only be assigned out-of-class at a pay grade equal to or lower than the pay grade of the authorized position.

    Grade change means the reassignment of a class to a different salary grade upon approval by ordinance.

    Incumbent means the person occupying a position.

    Layoff means a separation of an employee from the employee's position which has been made necessary by lack of work or funds or for other reasons not related to fault, delinquency or misconduct on the part of the employee.

    Level means the degree of responsibility, training, experience and ability required to fill specific positions in a series.

    Minimum qualifications means the established requirements of education and experience, knowledge and skill needed to perform the duties and responsibilities of a position as established in the class specifications.

    Overtime means time worked in excess of scheduled work periods as defined by the Fair Labor Standard Act (FLSA).

    Part-time employee means an individual hired on a continuing basis, but who is scheduled to work less than the normal period for the position, or an individual hired on a continuing basis who is scheduled to work only a part of a workweek and to share the position with another individual hired for the same position to work the remaining part of the week.

    Pay and class plan means the schedule of rates of pay assigned to each class title, the grouping of classes into appropriate categories and the assignment of special pay rules, approved by ordinance.

    Pay grade means the range of pay assigned to a classification.

    Performance evaluation means a periodic report prepared by the appointing authority relative to the work related conduct and performance of each employee.

    Position means a group of current duties and responsibilities requiring the full-time employment of one person, the part-time employment of one person or the part-time employment of two or more persons.

    Position of trust means authorized positions that require the incumbent or new hire who work with children, seniors, money or other financial transactions, public safety, or sensitive information of others.

    Probationary employee means any employee appointed from an eligible list to a position in the classified service and who has not completed the six-month probationary period in a given class for appointment.

    Promotion means a change of employment from a position of one class to a position of another class which has a higher maximum salary rate.

    Promotional examination means an examination or a group of examinations for a certain class, admission to which is limited to regular employees in the classified service.

    Promotional list means a list of persons who have been found qualified by a promotional examination for appointment to a particular class.

    Provisional employee means an employee filling a position in the classified service without competition, pending the establishment of an eligible list. Provisional employees must be certified as meeting the established minimum qualifications for the position by the commissioner of human resources.

    Reclassification means the reassignment of a position to a different class upon approval by ordinance.

    Regular employee means a benefit earning employee who has been appointed to a permanent position in the civil service in accordance with this article and, if required, has satisfactorily completed a probationary period.

    Reemployment means the reappointment of a person who was employed with the city, but voluntarily separated regular full- or part-time employment within three years.

    Regular position means a full-time or part-time position which is adopted by ordinance.

    Salary adjustment means an increase in salary within the same pay grade, based on additional duties or responsibilities and other qualifying factors.

    Series means the designation of a number of classes related to each other in terms of ascending or descending difficulties and responsibilities of work within the same occupational field.

    Special pay rule means a salary adjustment applied to designated classifications as compensation for shift differential (D), education (E), pilot on a flight crew (F), flight observer on a flight crew (O) and other qualifying factors.

    Temporary employee means an employee appointed for a special project or other work of a temporary or transitory nature, and meets the minimum qualifications.

    Transfer means a change by an employee from one position in a class to another position of the same class or to another class involving the performance of similar duties and requiring essentially the same basic qualifications and responsibilities and having the same schedule of pay.

    Vacancy means a position duly created for which funds have been appropriated and which is unoccupied.

(Ord. No. 2007-22(06-O-2700), § 1, 3-27-07; Ord. No. 2019-14(18-O-1470), § 2, 2-12-19 )