§ 114-416. Sick leave.  


Latest version.
  • (a)

    All officers and employees, except uniformed members of the department of fire, who are entitled to earn annual leave shall also be entitled to earn sick leave with full pay to be computed on the basis of one-fourth day for each five days of full-time paid service. Sick leave shall not be granted to temporary employees.

    (b)

    Sick leave may be accumulated to an unlimited amount based upon the following stipulations:

    (1)

    The base accumulation shall be 30 working days.

    (2)

    Any sick leave used shall be from the base 30 days until this amount shall have been exhausted.

    (c)

    Accumulation above 30 days shall be handled in the following manner:

    (1)

    When an officer or an employee shall have accumulated 30 days of sick leave by the end of the last pay period in November, such officer or employee may be paid in cash each year by December 25 for one-fourth of the accumulated sick leave beyond the 30 days, and the other three-fourths above the 30 days shall be added to the sick leave reserve fund of such officer or employee.

    (2)

    No charge will be made against this sick leave reserve fund until the base accumulation of 30 days has been exhausted and until a valid medical certificate has been presented as to the nature of the employee's illness. Any sick leave granted beyond 60 days from the reserve fund must have the approval of the chief financial officer or designee.

    (d)

    In emergencies, officers and employees who, because of protracted illness, shall have used all accumulated sick leave and annual leave may be advanced sick leave upon the recommendation of the commissioner of human resources and the approval of the chief financial officer. To ensure the uniformity among the various departments, requests for advanced sick leave shall be addressed by the appropriate department head to the commissioner of human resources, who, upon investigation, shall make recommendation to the chief financial officer. Such advanced sick leave accruing to the credit of the officer or employee shall be charged against annual leave, exclusive of five days per year, accruing to the officer or employee. Should the employment of an officer or employee be terminated before the advanced sick leave has been repaid, there shall be a deduction of one day's pay, based on the rate of pay at the time of termination, for each day of sick leave advanced from the final pay or any other sum due such officer or employee.

    (e)

    One-hour shall be the minimum charge for sick leave, and additional sick leave shall be charged in multiples of one hour.

    (f)

    To receive sick leave with pay, the employee shall notify such employee's immediate supervisor or department head prior to or within one hour after the time set for the beginning of such employee's daily duties. Failure to so notify the supervisor, office director or department head may result in one day's loss of pay, and an additional day's loss of pay shall result for each succeeding day in which notification is not received. An employee of a department operating on a 24-hour basis must provide such notification within the time limit established by the office director or department head.

    (g)

    An officer or employee eligible for sick leave with pay shall be granted such leave by the department head for the following reasons:

    (1)

    Personal illness, injury or disability.

    (2)

    Consultation or treatment for personal medical, dental or optical conditions.

    (3)

    Exposure to a contagious disease which would endanger others.

    (4)

    Maternity.

    (5)

    Death or illness of a member of an employee's family or of an employee's domestic partner which requires the employee's personal care and attendance. An employee's family is defined as members of the same household related to each other by blood or marriage and living in a bona fide family relationship and who are either:

    a.

    Legal dependents of the employee;

    b.

    Parent, child, brother, sister, father-in-law and mother-in-law; or

    c.

    Another relative who has been in a parent-child relationship to the employee.

    (6)

    Death of a member of the employee's family, plus grandparents (both natural and in-laws), grandchildren, brothers-in-law and sisters-in-law.

    (h)

    Under the following circumstances, a medical certificate executed by a licensed physician or chiropractor may be required by the employee's office director or department head in order to substantiate a request for sick leave:

    (1)

    Any period of absence due to illness consisting of three or more consecutive working days, except that the fire chief shall adopt a policy requiring a doctor or chiropractor certificate in the department of fire. The policy shall be consistent with the intent of this article.

    (2)

    Request for sick leave during a period when the employee is on annual leave.

    (3)

    The occurrence of frequent or habitual absences from duty, provided the employee has been notified or warned that a certificate would be required.

    (i)

    Any employee who is absent from work due to illness for a period of five or more consecutive days shall, prior to being allowed to return to work, obtain a medical certificate executed by a licensed physician or chiropractor.

    (j)

    Should an employee utilize sick leave for purposes other than those set forth in this section, such time off shall be without pay. The employee may also be subjected to disciplinary action.

    (k)

    An officer or an employee who leaves the service of the city and is reemployed within 90 days, upon compliance with the regulations then in force, shall be credited with all unused and nonpaid sick leave, not to exceed 30 days.

    (l)

    Whenever an officer or employee is granted a leave of absence without pay and returns to the service of the city at the conclusion of such leave or has been laid off, upon reinstatement, the officer or employee shall be credited with all sick leave standing to the credit of the officer or employee on the effective date of the beginning of the leave of absence or layoff. No sick leave shall be accrued during a leave of absence without pay or during a layoff.

(Ord. No. 2007-22(06-O-2700), § 1, 3-27-07)